Legal privacy policy

 Section 1 General

Your personal data (e.g., salutation, name, address, email address, telephone number) will be processed by us only in accordance with the provisions of German data protection law and the data protection law of the European Union (EU). The following regulations inform you about the processing purposes, legal bases, recipients, storage periods, as well as your rights and the controller for your data processing. This privacy policy applies only to our websites. If you are redirected to other sites through links on our pages, please inform yourself there about the respective handling of your data.



(1) Purpose of processing

We process the personal data that you provide to us via email, contact form, etc., for the purpose of responding to and handling your inquiries. You are not obligated to provide us with your personal data.


(2) Legal bases

a) If you have given us explicit consent to process your data, Article 6(1)(a) of the GDPR is the legal basis for this processing.

b) If we process your data for the purpose of carrying out pre-contractual measures, Article 6(1)(b) of the GDPR is the legal basis.

c) In all other cases (especially when using a contact form), Article 6(1)(f) of the GDPR is the legal basis.

RIGHT TO OBJECT: You have the right to object at any time, for reasons arising from your particular situation, to the processing of data based on Article 6(1)(f) of the GDPR and not serving direct marketing purposes.

In the case of direct marketing, you can object to the processing at any time without stating reasons.


(3) Legitimate interest

Our legitimate interest in processing is to communicate with you quickly and respond to your inquiries cost-effectively. If you provide us with your address, we reserve the right to use it for postal direct marketing. You can maintain your interest in data protection by minimizing data sharing (e.g., using a pseudonym).


(4) Categories of recipients

  • Hosting providers
  • Shipping service providers for direct marketing


(5) Storage duration

Your data will be deleted when it can be inferred from the circumstances that your inquiry or the relevant matter has been finally clarified.

However, if a contract is concluded, the data required according to commercial and tax law will be retained by us for the legally specified periods, typically ten years (cf. §257 HGB, §147 AO).


(6) Right of withdrawal

In the case of processing based on your consent, you have the right to revoke your consent at any time.


Section 3 Additional Information


What is Personal data?`

Personal data is any information from which conclusions can be drawn about your personal or factual circumstances, or which can identify you.


What data is collected?

The following information is collected and processed for the automated processing of your application:

  • First name, last name, email, and possibly also address/city, date of birth, salutation, phone number, citizenship, and passport number.
  • Additional questions depending on the specific job posting (e.g., driver’s license).
  • Resume, including details about work experience and education.
  • Skills (e.g., Photoshop, MS Office).
  • Application photo.
  • Qualifications, awards, and language skills.
  • Motivation letter and motivation video.
  • Files and documents that you may upload.

We store the written, electronic communication that takes place between you and the company for which you are applying. Furthermore, we process comments and evaluations that are made about you during your application process.

To adapt our services to your future needs and to enable the smooth use of our website, we collect statistical information about your browsing behavior on our website (e.g., which website areas you click on or your ‘log-in’ times). These data may be recorded for the purpose of support or service optimization and can be viewed by the Prescreen administrator at any time if necessary.


Purpose of data collection

Prescreen processes and uses the collected personal data to provide Prescreen services, for the purpose of registration on the websites of the companies, and for the exchange of information between applicants and companies. We would like to inform you that, for the purpose of direct marketing, we may send electronic messages about new job offers from companies for which you have applied in the past. For this purpose, we process, on behalf of these companies, your name, email address, and data you provided in your previous application. You can object to the sending of these messages at any time by emailing to the responsible company VIDACTA Bildungsgruppe GmbH.


What are Cookies

Prescreen uses ‘cookies’ when operating the website. These are intended to make your online application more user-friendly, effective, and secure. Cookies are small text files that are stored on your computer. Session-related ‘session cookies’ are deleted as soon as you leave our website. Persistent cookies, on the other hand, remain stored on your computer’s hard drive until deleted by your browser (e.g., to return to an ongoing application process later). You can prevent the installation of cookies by adjusting your browser software accordingly. Please note that, in this case, you may not be able to fully use all functions of Prescreen.

Cookies may be necessary to maintain the ‘functionality’ of the website. The use of such cookies does not require consent and therefore cannot be disabled. Cookies serving the purpose of ‘analysis’ of your behavior on our website are only set with your consent. If we use cookies that require consent, a cookie banner will appear when you first visit our website, allowing you to consent to the use of cookies requiring approval. If you wish to change your cookie settings at a later time, you can make this change on the website in the ‘Cookies’ section.


Here is a list of the cookies used: PHPSESSID

  • Session Cookie


This cookie is used to identify the user during the use of Prescreen. The cookie is essential for proper functionality.

The cookie expires when the browser is closed.


Are data shared with third parties or collected by third parties

The data collected as part of your application will not be published, nor will it be shared with third parties without your consent. Apart from our employees who process your data in the course of providing our services, we disclose your personal data to the following recipients:

To companies with which contact is to be made as part of your application process.

When providing our services, we are supported by subprocessors as IT service providers and within the scope of hosting services. These subprocessors have their corporate headquarters in Austria and Germany. If additional subprocessors are engaged for maintenance activities, these subprocessors may, in the course of their work, have access to your data: Ankaadia GmbH, Clara-Schumann-Str. 3, 61440 Oberursel (Taunus). In such a case, we contractually obligate the subprocessors to comply with the applicable data protection regulations, as well as the provisions on data protection and confidentiality as per this agreement.


Prescreen may be legally obligated to disclose your data if it is necessary for asserting, exercising, or defending legal claims of the client before an authority.

If Prescreen intends to use your data in a manner that goes beyond what is described above, Prescreen will obtain your explicit consent in advance.


Storage periods

Personal data of rejected applicants is stored for a maximum period of six months, starting from the day the application is rejected.

Extended retention periods may also arise if the data is necessary for asserting, exercising, or defending legal claims before an authority, or if there are statutory retention obligations. The data is stored for as long as necessary to fulfill these purposes.


Your rights regarding stored data

You have the right to receive free information about the personal data we process about you, as well as the right to correction, deletion, and restriction of data processing, and the right to data portability. To exercise these rights or obtain additional information about them, please contact the responsible company VIDACTA Bildungsgruppe GmbH by email at

Our privacy policy and related responsibilities and liabilities generally do not extend to third-party websites that we link to or that you may be redirected to. Consequently, we are not responsible for data processing carried out by the operators of these websites in such cases.


Revocation option

You can revoke granted data protection consents at any time with effect for the future. To make use of the option to revoke your consent, please contact the responsible company VIDACTA Bildungsgruppe GmbH by email at

If we use cookies on our website that require your consent, and you have also agreed to their use, you can revoke this consent on our website in the ‘Cookies’ section. More information about cookies can be found in section 4 ‘What are Cookies.


The validity of the agreement (severability clause)

The illegality, invalidity, nullity, or unenforceability of parts of these data protection provisions and terms of use do not affect the validity and effectiveness of the remaining provisions.


Complaint to the data protection authority

If you believe that we are processing your data contrary to applicable legal regulations, you can file a complaint with the German data protection authority or the relevant supervisory authority (especially in the Member State of your residence or workplace).


Section 4 Informations about cookies


(1) Purpose of processing

On this website, technically necessary cookies are used. These are small text files that are stored in or by your internet browser on your computer system.


(2) Legal basis

The legal basis for this processing is Art. 6(1)(f) of the GDPR


(3) Legitimate interest

Our legitimate interest is the functionality of our website. User data collected through technically necessary cookies is not used to create user profiles. This safeguards your interest in data protection.


(4) Storage duration

In general, technically necessary cookies are deleted when the browser is closed. Permanently stored cookies have varying lifespans, ranging from a few minutes to several years.



If you do not wish to store these cookies, please disable the acceptance of these cookies in your internet browser. However, this may result in a functional limitation of our website. Permanently stored cookies can also be deleted at any time through your browser.


Section 5 Social Plugins

Web Advertising Service with Google AdSense

(1) Purpose of processing

On these pages, Google AdSense, a web advertising service of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (‘Google’), is used to display advertisements (text ads, banners, etc.). For this purpose, your browser stores cookies (small text files) on your hard drive. These cookies are used by Google to personalize content and ads, provide social media features, and analyze traffic to our website. Device identifiers are used for apps. In addition, information about your use of our website is shared with partners for social media, advertising, and analysis. These partners may combine this information with other data you have provided to them or that they have collected as part of your use of the services.


(2) Legal basis

The legal basis for this processing is Art. 6(1)(a) of the GDPR


(3) Categories of recipients

Google and its partner companies.


(4) Transfer to a third country

Google Ireland Limited is an affiliated company with Google LLC. Google LLC is based in the USA (1600 Amphitheatre Parkway, Mountain View, CA 94043).


(5) Storage duration

Your personal data will only be stored as long as you have consented to the processing.


(6) Withdrawal of consent

You can withdraw your consent at any time by notifying the data controller


Your Rights as the Data Subject

If personal data about you is processed, you are a data subject within the meaning of the GDPR, and you have the following rights against us as the data controller:


1. Right to Information

You can request information about your personal data processed by us in accordance with Art. 15 GDPR.


2. Right to Rectification

If the information concerning you is incorrect or no longer accurate, you can request rectification according to Art. 16 GDPR. If your data is incomplete, you have the right to request completion.


3. Right to Erasure

Under the conditions of Art. 17 GDPR, you can request the erasure of your personal data.


4. Right to Restriction of Processing

Within the limits of Art. 18 GDPR, you have the right to request the restriction of processing of your data.


5. Right to Data Portability

According to Art. 20 GDPR, you have the right to receive the personal data concerning you that you provided to us in a structured, commonly used, and machine-readable format or to request its transmission to another controller.


6.Right to Withdraw Consent

According to Art. 7(3) GDPR, you have the right to withdraw your consent to data processing at any time. The legality of processing based on consent before its withdrawal remains unaffected.


7. Right to Lodge a Complaint with a Supervisory Authority

If you believe that the processing of your personal data violates the GDPR, you have the right to lodge a complaint with a supervisory authority according to Art. 77 GDPR (especially in the Member State of your residence, workplace, or the place of the alleged violation).


Please also note your right to object under Art. 21 GDPR:

a) General: Specific Grounds for Objection Required

If the processing of your personal data concerns

– the protection of our predominant legitimate interests (legal basis according to Art. 6(1)(f) GDPR) or

– is in the public interest (legal basis according to Art. 6(1)(e) GDPR),

you have the right to object to the processing at any time for reasons arising from your particular situation, including profiling based on the provisions of the GDPR.

In the event of an objection, we will no longer process the personal data concerning you unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms or the processing serves the establishment, exercise, or defense of legal claims.

b) Special Case: Objection to Direct Marketing – Simple Objection Suffices

If your personal data is processed for the purpose of direct marketing, you have the right to object to this processing at any time and without providing reasons; this also applies to profiling to the extent that it is related to such direct marketing.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.